Category: Portrait Flows

  Generate portrait proof sheets that can be printed or distributed electronically for review and verification. Create organized PDF files grouped by grade or teacher to facilitate easy proofing and corrections before finalizing your portrait pages. Why Create Proofs Portrait proofs provide a tangible way to verify the accuracy of portraits, names, and data before…

Generate a report that identifies students in your name list who don’t have matching portrait records in the library. Use this tool to reconcile missing portraits before flowing. When to Run the Report Run the missing portrait report after uploading your portrait files but before creating portrait flows. This helps you identify discrepancies between your…

Importing Portrait Flows from a Prior Year Go to Portrait Flow and choose the Import option. Select the order (prior year’s book) you want to import from. Check the flows you want to import, then click to bring them in. Imported flows appear in the list highlighted in red — indicating they haven’t been placed…

Watch the video above for a walkthrough of spacing and margin controls in Portrait Flow.

Including a Teacher in a New Flow Go to Portrait Flow and create a new flow. Name the flow and choose to flow portraits by teacher. In the Flow Group, use the Search field to find the teacher — this accounts for name variations in your data. Check Include the teacher with the class and…

  When to Use This Feature Use when flowing multiple grade levels in a single portrait group and you want to show each person’s grade alongside their name. Options include: numeric grade (e.g., “9”), class name (e.g., “Freshmen”), or custom text (e.g., “Class of 2027”). Preparing Your Data Go to the Book module → Edit…

  Preparing Your Data Enter the custom information (e.g., teacher subject areas, student quotes) in the Custom Text field for each portrait in the Portrait Library. The Custom Text field is what Portrait Flow will pull from when flowing this additional text frame. Setting Up the Flow Go to the Book module → Edit →…

Available Data Fields In the portrait preview panel in the library, you’ll see these flowable fields: Grade: flow a grade number or designation alongside the name. Teacher/Other: can be repurposed for subject areas or other information. Custom Text: use for quotes, custom labels, or other text to flow below the name. Flowing Grade with Names…

Creating a Placeholder Flow From the Book module, select the page where the portrait section should begin. Go to the Edit menu and choose Portrait Flow. Click New Flow, then type a name for this group (e.g., “Freshmen”). Choose Placeholders, then enter the number of placeholder images — estimate how many actual portraits you expect…

Portrait flow is the process where eDesign automatically places your portraits on pages with custom formatting, sizing, and data organization. Learn how to set up portrait flows with control over layout, spacing, text placement, and more. Getting Started with Portrait Flow From the book module, select the page where you want the portrait section to…